Virtual Meeting Attendee Guide
This page contains resources and information for individuals attending this year’s Virtual Meeting. Click each tab to learn more about how different aspects of this year’s meeting will work in an online format.
This year’s Virtual Meeting will take place over 4 days. If you have any questions or run into any issues, please don’t hesitate to contact us.
Virtual Meeting: Day 1
Saturday, May 22
Virtual Meeting: Day 2
Sunday, May 23
Virtual Meeting: Day 3
Monday, May 24
Virtual Meeting: Day 4
Tuesday, May 25
This year’s AAOMP Annual Meeting is making a transition to an online platform. This platform (called Hopin) will allow attendees to view presentations, participate in Q&A’s, and even network.
If you haven’t already registered, click here, and complete the registration process as usual.
Once you’re finished, or if you had already registered previously, you’re all set for right now.
Accessing the Virtual Meeting
All registrants will receive an email with an access link to this year’s meeting on Hopin the day before the event.
Due to technical restrictions, this year’s meeting will actually be broken up into 2 separate events (Days 1-3 & Day 4). There are no additional costs, and we’ll send you access links for both events.
- Register as usual through aaompmeeting.org
- Check your email for invitations to both events
- Follow the links to complete your registration
- On the morning of Saturday, May 22, login to hopin.to, or follow the event link emailed to you that morning.
This year’s Virtual Meeting features four main areas, all of which can be accessed at anytime through a quick access panel on the left side of your screen.
After logging into Hopin and selecting that day’s event, you’ll find yourself in the reception area. Check here for meeting information such as important announcements, and the day’s schedule. From here, you’ll be able to jump to all of the meeting’s main areas.
The stage is where the majority of this year’s presentations will be held. In an effort to mitigate potential internet connectivity issues, all of this year’s presentations will be broadcast as pre-recorded videos, with presenters participating in a live virtual Q&A session immediately following each video. If during any presentation you have questions for the presenter, just type it in the chat window. Moderators will be monitoring the chat during each event, relaying select questions to speakers during their Q&A sessions following each presentation.
Sessions is a collection of virtual chat rooms, where attendees can gather to partake in video, audio, or text based chat. We ask that you please only visit the sessions tab when no other programs are taking place.
Posters (Expo Tab)
The Expo tab is the home of this year’s Poster Program. Each poster has been assigned its own virtual booth, which you can view at any time during the meeting. The morning of the Poster Program (Tuesday, May 25 from 8:00-11:00 am) each poster presenter will be available for questions in their poster’s booth. While this is an open session, please note that a panel of judges will be visiting each booth, one at a time, and we ask that you refrain from asking any questions while the judging panel is present in a booth.
Attendance is automatically tracked throughout the meeting, so make sure you are logged in and present for all CE events.
There are multiple ways to chat and connect at this year’s Virtual Meeting:
- Event chat — this tab shows the global event chat where all participants can post messages.
- Session chat — each session in Sessions has its own chat room. Attendees who are off-camera can chat in the session chat to interact with people on camera and vice-versa.
- Poster Booth (Expo) chat — like Sessions, each poster booth has its own chat for group discussions and interaction. You can use this chat to interact with poster presenters during this year’s poster program.
- Direct messages — anyone can send messages to an individual at the meeting via DMs in the People tab. To send a DM, find the person you wish to chat with in the People tab, click their profile photo, and send a direct message to them.
If you have any questions or run into any issues, click here to email us.
Looking and Sounding Your Best…Virtually
Some areas of this year’s Virtual Meeting allow attendees to participate in video chat. To make sure you make the most of any virtual networking, here are a few tips.
- Make sure you setup in a private or quiet room, free from distractions, and with a reliable internet connection.
- Avoid sitting in front of bright backgrounds (such as windows). This can cause your camera to automatically dim the image, making you harder to see. Instead, try and position a light source in front of you, so you are well lit, and the center of attention.
- Speaking of backgrounds, remember that people can see what’s behind you. Make sure what they can see is clean, and non-distracting.
- Camera placement has a big impact on how you look during a video conference. Position your camera or laptop screen on a sturdy surface (not your lap) with the camera around eye level.